Project Manager - Apopka and Tampa, FL

Position Date: 05/01/2023
Position Title: Project Manager
Classification: Salary, Exempt - Full Time
Salary Range: DOE, Paid Weekly
Benefits: Health/Medical, Dental, Vision, 401k, PTO

Job Description

The Project Manager is responsible for the financial, administrative and client-relations success of the projects to which he or she is assigned.

The Project Manager will oversee the day-to-day project operations and activities of their assigned projects, including vendors, supplies, subcontractors, site staff; will serve as the main point of contact for clients, architects, engineers and consultants; will maintain and endeavor to improve as-sold project margins by a proactive and methodical operational approach.

Duties and Responsibilities

1. Post-Award

1.1. Conducts post-bid internal turnover meeting with the preconstruction/sales team.
1.2. Attends post-bid review meetings with the client.
1.3. Analyzes and finalizes the project, and man loaded schedule and agrees same with the DOO and the Superintendent, and communicates recommendations to the client. Analysis of schedule.
1.4. Works with the Field Services Manager to define field labor needs on assigned projects.
1.5. Works to complete the buy-out process and prepare purchase orders for all subcontractors and vendors to establish commitments for project costs.
1.6. Accurately re-measure sold jobs assigned to you, optimize job methodology and establish an optimized value engineered budget which improves on the “sold” margin of the job.

2. Project Business Management

2.1. Reviews all project field reporting promptly upon receipt; resolves any problems with inaccurate, late or absent reporting.
2.2. Monitors work performance regarding project specifications and scope of work, and works with the Superintendent to take action to resolve variances.
2.3. Monitors the progress of the project against the schedule and works with the Superintendent to take action to resolve project overruns.
2.4. Reviews the financial status of each project for which he / she has responsibility each week and presents action plans for meeting or exceeding the project profitability anticipated in the original bid.
2.5. Identify entitlements to change orders, comply with contractual notification requirements for change order requests.
2.6. Receives change order requests, calculates and submits change orders. Ensures that all change orders are submitted to the client in a timely manner, and ensures prompt approval and payment of change orders.
2.7. Approves vendor invoices and subcontractor requisitions and ensures that the costs are legitimate and charged to proper phases and cost categories.
2.8. Reviews all monthly and final invoices/pay apps to ensure accuracy prior to presenting them to the client.
2.9. Ensures that the project is properly closed out, including return of materials and rental equipment.
2.10. Ensures the proper administration and filing of project documentation, including the project contract, shop drawings, submittals, correspondence, specifications, purchase orders and other related project documentation.

3. Competency

3.1. Maintains a high level of expertise with the company’s project management system.
3.2. Performs all activities as specified on the Project Management Process Checklist for each project, including tasks in all 5 process flows: Initiating, Planning, Executing, Monitoring and Controlling, Closing and Maintaining.
3.3. Discusses all daily work issues with the Superintendent as they arise and elevates issues to the DOO as necessary.
3.4. Maintains professional, cooperative relationships with subcontractors, engineers, architects and clients.
3.5. Complies with corporate policies and procedures.
3.6. Assists in developing and maintaining project specific labor tracking.
3.7. Support and promote the company’s safety policy, commitments, and goals.
3.8. Promotes long term relationships with both existing and new accounts.
3.9. Timeliness and Accuracy in all aspects of work, and a commitment to always continue learning and growing.
3.10. Work and Lead by Example

Direct Reports
1. Superintendents
2. Assistant Project Managers
3. Project Engineers
4. Project coordinator (as and when required).

Basis of Evaluation
1. Project Cost Performance
2. Project Cost Reviews
3. Change Orders
4. Budgets

Work Environment & Physical Requirements
This position will be primarily based in the Tampa, FL office, with frequent visits to surrounding jobsites. This person will be provided with a company issued computer and cellphone.
The work environment includes; temperature, noise level, inside or outside, or other factors that will affect the person's working conditions while performing the job.
The physical demands of the job, including bending, sitting, lifting and driving.

Benefits include:
• Competitive base salary
• Competitive benefits package
• PTO plan
• 401K Plan+ Matching
• Accelerated career growth in a dynamic environment